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07764 942654 • leighmillclayshoot@gmail.com
Fairchildes Farm, Warlingham CR6 9PH
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LEIGH MILL
CLAY SHOOTING CLUB

LEIGH MILL CLAY SHOOT PRIVACY POLICY - May 2018

PRINCIPLE: The new General Data Protection Regulation (GDPR) regulations become effective on 25 May 2018. The EU GDPR replaces existing data protection directive across EU countries and is designed to harmonise data privacy laws across Europe. Its primary purpose is to protect data related to any individual, specifically EU citizens.

IMPLEMENTATION:
A key principle of GDPR is that personal data in which individuals can be identified should not be kept for any longer than necessary. We have therefore reviewed our procedures for retaining individuals’ data and set out the guidelines below.

TERMS OF USE:
We have identified the areas in which we store your contact details which are listed below:
• Monthly text messaging service
• Membership list
• Accident record book
• Email enquiries through our website
• Section 21 Disclaimer forms

PRIVACY POLICY:
We are confident that any personal data we retain on file is only used for legitimate interest in Leigh Mill Clay Shoot activities. We are committed to regularly reviewing the data we store and have set out the guidelines below to protect your personal data.

GUIDELINES:
All personal data that needs to be retained will be stored confidentially and securely by the shoot owners and will not be shared with 3rd parties. There is only one exception for this which is the Section 21 forms which is specified below.

TEXTING:
We have removed any mobile numbers stored that we believe belong to anyone who has not attended a Leigh Mill clay shoot prior to 2011. We will continue to review in this way on an annual basis.

MEMBERS LIST:
If your membership to Leigh Mill Clay Shoot expired before the end of 2017, we will remove your details from our database and continue to review this on an annual basis.

SECTION 21 DISCLAIMER FORMS:
We are legally bound to hold these on file to be viewed upon request of the visiting Regional Firearms officer at any time. There is no time limit for how long these need to be available and the forms will therefore be kept indefinitely.

ACCIDENT RECORD BOOK:
Any personal details recorded in this book have to be kept on file for up to 40 years. We will therefore keep these on file for up to 40 years.

EMAIL ENQUIRIES:
We will remove any email communications to leighmillclayshoot@gmail.com prior to 2016 and any email enquiries to leighmillclayshoot@inbox.com prior to 2011.

IMPORTANT INFORMATION:
Should you no longer wish to receive our communication by text or email, or wish to review what information we hold about you or you wish us to remove your contact details from our database, please get in touch by one of the communication options below. If, by chance, we have removed your details from our database in error and wish to be re-added (such as to the monthly text reminder list), please contact us by any of the communication options below.

CONTACT OPTIONS:
Telephone or text to
07764 942654
Email us at
leighmillclayshoot@gmail.com
Through the contact form on our website
www.leighmillclayshoot.co.uk

Thank you from the Team at Leigh Mill Clay Shoot.